student hourly assistant opening in Aquatic & Fishery Sciences

Questions about the position may be directed to Jessica Roshan, jroshan.

Temporary Hourly Student Assistant – fiscal support

Department: Aquatic and Fishery Sciences in the College of the Environment

General Duties/Description: Provide a variety of administrative support in fiscally-related duties such as:

  • Assist with monthly budget reconciliation including follow-up on missing documents
  • Create budget and grant file folders
  • Copy, fax and sort various documents
  • Maintain records, perform electronic mail tasks
  • File reports, receipts, and other documents
  • Enter data and maintain various accounting of grant/budget logs or databases including verify and process fiscal/accounting data, perform basic computing, calculating and manual or automated posting of data; make corrections as required
  • Assist with travel-related accounting processes
  • Might occasionally deliver or pick up grant proposal/award documents between the School of Aquatic and Fishery Sciences department and the Office of Sponsored Programs, the Grant and Contract Accounting office, or other campus departments
  • Serve as back-up telephone and in-person contact, receive visitors, respond to inquiries regarding office/departmental policies and procedures (requires substantial knowledge of school policies and procedures)
  • Sort and distribute office mail if needed
  • Perform other related duties as required/assigned

Requirements:

  • Experience in administrative support and office operations
  • Proficiency with Microsoft Word, Excel, database management software; familiarity with Access is desirable
  • Excellent verbal and written communication skills
  • Ability to interact with a wide variety of audiences and individuals including students, donors, faculty, administrators, and students is essential
  • Team work orientation
  • Flexibility to meet changing needs
  • Ability to take initiative on projects, prioritize project work, and use good discretion in contact and communications with various audiences
  • Creative problem solving skills and ability to independently identify solutions to a variety of issues
  • Detail-oriented
  • Must be a UW student

Position is available November 1. Hourly wage based on experience. Send your resume to Jessica Roshan at jroshan

hourly fiscal job description2 Oct 2013.doc

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