Marine Biology Adviser Position Open

The College of the Environment is hiring a part time, 60% Academic Adviser for the Marine Biology minor. Please note that the position may increase to full-time if the proposed new Major in Marine Biology is launched. Please share this announcement with anyone who may be interested in this position. See below for details.


Michelle Hall
Director of Student and Academic Services
College of the Environment
University of Washington
Ocean Sciences Building, Suite 200, Room 207
1492 NE Boat Street, Box 355355
Seattle, WA 98195-5355
Phone: 206-543-6233
Fax: 206-685-7532

Academic Adviser

Requisition# 94326


For priority consideration, please apply by May 3, 2013.

The College of the Environment has an outstanding opportunity for a part time, 60% Academic Adviser for the Marine Biology minor. The position may increase to full-time if the proposed new Major in Marine Biology is launched.

The Minor in Marine Biology (MB) is an integrated cross-campus curriculum designed to immerse students in the study of marine organisms and ecosystems. The minor crosses the traditional research and educational boundaries of the University. Students are encouraged to consider the Marine Biology minor within their first two years. The minor draws on a variety of disciplines within Oceanography, Biology, and Aquatic & Fishery Sciences to explore marine organisms, conservation and ecosystem structure from multiple perspectives. The minor cannot be taught entirely within the confines of a classroom, so it is structured to provide ample opportunity for field work and research nestled within the coursework.


Serve as Academic Adviser for Undergraduate Minors (40%):
• Review requests for substitutions.
• Review number and general progress of minors.
• Meet individually and in groups with prospective and declared minors.
• Maintain email list for minors to send out events, courses, announcements.
• Meet individually with students to create and update their academic plans and provide information about related majors.
• Create senior academic plans for minors, and track seniors each quarter during senior year.
• Register seniors each quarter to integrative experience course and select electives with limited enrollment.
• Work with labs and researchers on campus such as COASST, APL, and the Geoduck Labs, to help students get connected with research opportunities.

Recruit incoming freshmen and transfers to the MB minor (15%):
• Speak at summer freshmen orientation events.
• Email interested incoming freshmen.
• Speak in courses about MB opportunities.
• Manage the MB film series; coordinate incentives with relevant courses; select, procure, and run films.

Coordinate outreach/recruitment of high school and community college applicants (15%):
• Create network of high school MB science programs.
• Network with HS teachers and guidance counselors, community college advisers and instructors.
• Participate in recruitment activities with other environmental advisers (Seattle Aquarium Career Day, Orca Bowl, Environmental Career Fair).
• Send brochures and posters to high schools.
• Email, send materials to interested applicants.
• Help setup job shadows, interviews with marine biologists for HS career days.
• Create quarterly recruitment e-newsletter, which includes invitation to students for summer tours, class visits on campus, public lecture series.
• Identify and work with science outreach programs such as COSEE and COASST to advertise MB programs.
• Periodically facilitate and coordinate field trips to campus for local high school, middle school, elementary school, and summer camp students, arranging guest speakers, lab tours, and rooms.

Work with participating units (15%):
• Convey information about MB courses and opportunities.
• Receive information about likely MB minors.
• Participate in the UW EnviroLink advising affinity group (meeting regularly, collaborating on events and publications).
• Outreach to and information sharing with advisers across campus, both in departments and in central offices such as Undergraduate Academic Affairs Advising and the Office of Minority Affairs and Diversity Educational Opportunity Program.
• Serve as on-campus liaison between interested students and Friday Harbor Laboratories (develop creative ideas for recruiting of MB minors to take courses at FHL, work with faculty and departments to advertise FHL programs, host information sessions).

Staff MB Oversight Committee and other administrative duties (15%):
• Coordinate committee meetings – create agendas, take notes, track decisions and action items.
• Review list of approved electives, make updates with appropriate campus contacts (UW Catalog, websites, Degree Audit Reporting office, related departments).
• Track and report statistics on minors, course enrollments, and bottlenecks in the program.
• Work with the marine biology major committee to plan the new Marine Biology major.
• Maintain supplemental email account and respond to all messages.
• Maintain database of minors.
• Work with graphic designer to create brochures, posters, other materials.
• Update and create new content for Marine Biology website.
• Interview students and write, edit, and summarize for newsletter and website.


• Bachelor’s Degree and two years of experience in student services, student advising, or other mentoring.
• Spreadsheet and database experience; ability to create and maintain simple databases (Access, Excel, Word).
• Experience in website maintenance.
• Demonstrated ability to write for student audiences.
• Experience with event planning.
• Internet research skills.
• Project management skills.
• Public speaking experience.
• Basic program tracking and assessment skills.
• Ability to be self-motivated and work independently
• Ability to multitask.
• Strong organizational skills.

• Bachelor’s degree in Marine Science or environmental field.
• Demonstrated facilitator skills; able to manage diverse faculty, staff, and students.
• Knowledge of UW student administrative systems (Student Database, Degree Audit Reporting System, Electronic Advising Records System).
• Ability to navigate major and minor requirements across campuses and disciplines.
• Ability to navigate labs and research across campus to help students find research.
• Adaptability to the current and shifting needs of the program.